JOB SPECIFICATION. HR managers can used job specification as a benchmark to evaluate employees and give them required trainings, 5. Executive Assistant Job Purpose. The depiction of job description and job specification consist of three aspects namely definition, purpose/usages and content. Clerical Assistant:to provide clerical support for postgraduate and undergraduate courses and to provide support for student administration. It also covers sub tasks, essential functions and detailed job duties. Definition of Job Specification A statement that expresses the minimum qualification and qualities required, for the performance of a particular job is known as Job Specification. A job description sets out the overall purpose of a role and the main tasks to be carried out. The Purpose of Job Descriptions. Job description and job specification are two integral parts of job analysis. Job description usually forms the basis of job specification. Reports To: The [job title] will report to [positions title or titles this position reports to]. 1. Any job vacancy can not be filled until and unless HR manager has these two sets of data. Specific purpose job description includes detailed information about job responsibilities of an employee. Job specifications are developed using the information given in the job description. The main goal of a job advertisement is to inform potential job candidates about a new opening and attract them to apply. Some employee specialists suggest that job descriptions are not necessarily useful. Job Description also details the skills and qualifications that an individual applying for the job needs to possess. a Driver will need a driving license) There are several benefits of having a comprehensive job specification. Job Analysis is a primary tool to collect job-related data. It is not so much a legal document, as it is a way to advise prospective and current employees of what is expected in a specific job. Here is a sample job specification, which is prepared for a marketing manager in a telecom company. Job Description . Typically, that includes the qualifications, skills and personal traits you need to be successful. It is a time consuming process as it has to be very thorough and complete, 2. © Management Study Guide This helps both employer and employee understand what exactly needs to be delivered and how. 3. The above table is a sample of job specification. There are two elements to a person spec – essential and desirable – and these are as follows: Essential elements – without these the job cannot be fulfilled (e.g. It also allows you to measure team members' performance against those expectations, to help them to acquire the skills they need to develop, and to suggest how their careers might progress. Both data sets are extremely relevant for creating a right fit between job and talent, evaluate performance and analyze training needs and measuring the worth of a particular job. The process results in collecting and recording two data sets including job description and job specification. A support worker helps vulnerable people to live happy and independent lives, so it really is one of the most fulfilling and rewarding jobs you could do. Skills like leadership, communication management, time management, team management etc are mentioned. Whereas, the latter is an overview of all the attributes, experience and qualification which the company is looking for in a candidate to pursue the job. Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. 2. Job specification gives important details related to the job like education & skills, prior work experience, managerial experience, personality traits etc which would help an employee accomplish the objectives of a job. It also helps companies during performance appraisal and promotions. Food and Beverage Assistant:to prepare and serve food ensuring hygiene regulations are adhered to. It helps recruiting team of an organization understand what level of qualifications, qualities and set of characteristics should be present in a candidate to make him or her eligible for the job opening. They are used to set pay rates. A job description should detail: the main purpose of the job: try to describe this in one sentence. Job analysis is the process of gathering details about a specific job. 3. With job descriptions in place, your employees will be clear as to what is expected of them. There are three important sub-systems in job analysis. a Driver will need a driving license) Managerial experience in handling and managing a team can also be a job specification criteria required for a particular position. Job design, or redesign, is a process of determining job roles and what a job involves, as well as how it relates to other relevant jobs and the organisation’s structure. It is necessary to define them accurately in order to fit the right person at the right place and at the right time. Should be emotionally strong and should give timely deliverables. A job specification outlines specific traits a person needs to do the job. It includes information such as job title, job location, reporting to and of employees, job summary, nature and objectives of a job, tasks and duties to be performed, working conditions, machines, tools and equipments to be used by a prospective worker and hazards involved in it. It should contain essential and … Job Overview: Provide a brief, 4-sentence description of the role, what success in the position looks like, and how it fits into the company or organization overall. Purpose. It also covers the emotional intelligence of a person i.e how strong or weak a person is emotionally. Job seekers generally respond to a particular job after reading to a job specification. They define a job fully and guide both employer and employee on how to go about the whole process of recruitment and selection. “A job specification is a statement of minimum acceptable human qualities necessary to perform a job properly”. The job description should detail the purpose, tasks and responsibilities of the job. As an HCA you might be involved with looking after patients with mental health issues, who are terminally ill or suffer from dementia depending on your role and your setting. It covers their basic school education, graduation, masters degree, other certifications etc, 2. It is done to determine what needs to be delivered in a particular job. Office Administrator Job Purpose: Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. A job description is a document intended to provide job applicants with an outline of the main duties and responsibilities of the role for which they are applying. Office Administrator Job Purpose: Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. The specification should be derived from the job description and forms the … A job specification defines the knowledge, skills, and abilities that are required to perform a job in an organization. Skills & Knowledge: This is an important parameter in job specification especially with knowledge and skill based profiles. Quizzes test your expertise in business and Skill tests evaluate your management traits. Posted: (3 days ago) Collectively, job specification and job description help in giving a overview of the job in terms of its title, position, roles, responsibilities, education, experience, workplace etc. It also allows you to measure team members' performance against those expectations, to help them to acquire the skills they need to develop, and to suggest how their careers might progress. 3. For most employers, the main purpose of the application is to obtain verifiable information about job seekers, such as their contact information, eligibility to work in the U.S., degrees, licenses, skills, qualifications, employment history and a list of references. The job description alerts potential employees to the job opening and the job's requirements. According to Centro – “Job specification is defined as the characteristics of the individual who should be hired to perform a specific task or job”. Must be an engineer and MBA in marketing for a reputed MBA institute, Must have prior work experience in marketing & sales (preferably telecom or FMCG). Specific purpose job description includes detailed information about job responsibilities of an employee. A job specification outlines specific traits a person needs to do the job. Job description and job specification are two similar tools, which are often used interchangeably, but there is a subtle difference between them.The job description is the brief statement that tells about the general information about the job. Job specification: This is a tailored document used to assess applications. Browse the definition and meaning of more similar terms. He believes they are usually worded in such a way that it is difficult to really evaluate a individual's performance. It can only give a framework of emotional characteristics and personality traits but cannot specify the experience or forecast complex issues is any. It is not so much a legal document, as it is a way to advise prospective and current employees of what is expected in a specific job. A job advertisement is an announcement of an open job position. A job specification defines the duties of the job. Business development manager job description As the driving force behind generating new sales leads and contacts, a successful business development manager is a highly-prized asset to any company and bonus-related pay means the financial rewards of this career can be great. It is written in an engaging tone and it contains information not only about the job position, but also about your company and the benefits you offer. Make sure it is positive: Whatever you write down should sound positive. It helps recruiting team of an organization understand what level of qualifications, qualities and set of characteristics should be present in a candidate to make him or her eligible for the job opening. These data sets help in determining the necessity, worth and scope of a specific job. It is just for the sake of … A job description is typically a two-to-four page document that outlines job details and requirements of a specific position. Collectively, job specification and job description help in giving a overview of the job in terms of its title, position, roles, responsibilities, education, experience, workplace etc. Job specification, along with job description, is actually derived from job analysis. It also clarifies who will report to whom. It helps in attracting, targeting, recruiting and selecting the right candidate for the right job. They serve the purpose of identifying the best person for a job and describe the attributes, experience, skills, and qualifications needed. The main purpose of a job specification is to analyze whether candidates are eligible to apply for a particular job vacancy or not. A job specification is a detailed description of the role, including all responsibilities, objectives and requirements. A job description should be written concisely and with the primary purpose of informing. A job description should be an accurate representation of the track record required to perform the role, not an impossible wish list of every skill that may be useful. Job specification is a statement of employee characteristics and qualifications required for satisfactory performance of defined duties and tasks comprising a specific job or function. A good job description should enable anyone who reads the document to have a clear understanding of the purpose, duties and responsibilities of that job. It is of great importance both in the recruitment process and the subsequent management of safe practice following appointment – for example it can help with induction and training. Must be able to handle social media like Facebook, Twitter and help build online brand, 5. Personality traits and characteristics: The way in which a person behaves in a particular situation, handles complex problems, generic behaviour etc are all covered in the characteristics of a job description. This is the process of gathering information about the content and context of a job, analysing and organising that information. A meaningful job description explains what an organization expects of its people in their particular roles. A job specification defines the knowledge, skills, and abilities that are required to perform a job in an organization. Job Description and Person Specification . Job Description differs from job specification, in the sense that the former is a statement that explains the essential needs of a job whereas the latter is a statement which states the least qualifications, required in the job holder for the performance of a particular job. Such information is used to select the person matching the requirements of the job. Purpose of a Job Description When You're a Manager. Job Specification gives detailed information about any job including job responsibilities, desired technical and physical skills, conversational ability and much more. Importance of Job Specification. The description is usually drawn up by the individual in the organisation responsible for overseeing the selection process for the role, often with the help of the company’s HR department and/or an external recruiter. ‘to manage’, ‘to develop’, ‘to write’, ‘to clean’ and to focus on six to eight key points. View generic academic job descriptions and person specifications (academic and research only posts) A job description should detail: the main purpose of the job… This should be an accurate and concise statement, one or two sentences in length as to why the job exists and the main contribution it makes to the university. The importance of a job application cannot be overstated. The main purpose of job description is to collect job-related data in order to advertise for a particular job. What you gain for this will include the: And this relates to the incumbent for the role. It gives recruiting staff a clear view what kind of candidate is required by a particular department or division to perform a specific task or job. This is the process of gathering information about the content and context of a job, analysing and organising that information. With the help of job analysis, two main documents are prepared namely, job description and job specification. The important concepts of job analysis are: 1. There are certain limitations of job specification. As a result, the job description meets the company's need to attract qualified employees as defined by the job summary and job functions specified in the description. A job specification is a document which describes education, experience, skills, knowledge required to perform a job. Most people don’t intend to do their job poorly. The objectives of job analysis with respective HR activities is listed below- To determine efficient and effective method to execute a job There are many parameters which are considered while giving the job specification for a certain profile. Job Specification: Job specification detail the knowledge, skills and abilities relevant to a job, including the education, experience, specialized training, personal traits and manual dexterity required. Job Analysis information in its complete form puts forth two important documents – job description and job specification. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone. The critical difference between job description and job specification is that; former is the summary of all the task, role and responsibilities specifying what the company is offering to the candidate. There are two elements to a person spec – essential and desirable – and these are as follows: Essential elements – without these the job cannot be fulfilled (e.g. Job specification is derived from job analysis. Job design is also a central element in creating good quality jobs or ‘good work’ which will benefit both employees and employers. The higher the position in a company, the more niche the skills become and more is the knowledge required to perform the job. Typically, that includes the qualifications, skills and personal traits you need to be successful. the main duties and responsibilities of the job: try to use active verbs, e.g. As a premium member, you get access to view complete course content online and download powerpoint presentations for more than 200 courses in management and skills area. Job Title: Executive Assistant. The five purposes of a person specification are: It makes the interviewing process more refined and streamlined from the start Job seekers are able to assess themselves before applying and understand how they will fit in with the role and your business. Posted: (1 days ago) Collectively, job specification and job description help in giving a overview of the job in terms of its title, position, roles, responsibilities, education, experience, workplace etc. Privacy Policy, Similar Articles Under - Job Analysis & Design, Planning and Implementing Successful Job Rotation, Importance of Job Rotation, Enrichment and Enlargement in Career Growth, How Smart Job Rotation Policies Can Enhance Organizational and Employee Effectiveness. Include salary range and benefits. Both job description and job specification are essential parts of job analysis information. Described on the basis of job description, job specification helps candidates analyze whether are eligible to apply for a particular job vacancy or not. Job Description . Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. Educational Qualification: This parameter gives an insight on how qualified a certain individual is. Management Study Guide is a complete tutorial for management students, where students can learn the basics as well as advanced concepts related to management and its related subjects. A job description is a document intended to provide job applicants with an outline of the main duties and responsibilities of the role for which they are applying.. Why should you bother? A job specification defines the knowledge, skills and abilities that are required to perform a job in an organization. Job descriptions are core to accomplishing this goal. A job description's primary purpose is employee recruitment. The purpose of job description and job specification are to create effective job advertisements that can reach relevant and talented candidates. Prior experience in handling ATL-BTL activities and managing promotional events. Job description: A detailed description of the role and its main responsibilities. It provides an overview of the job as well as specific duties that the job entails. Some employee specialists suggest that job descriptions are not necessarily useful. Job specification helps in the recruitment & selection process, evaluating the performance of employees and in their appraisal & promotion. Dr. John Sullivan is one of those. First, certain jobs have qualifications required by law. 1. 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